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Seliba Sa Boithuto
Postal Address: P.O.Box 288 Maseru 100 LESOTHO
Email Address:
Physical Address: Ha Tsautse Main South Road Maseru LESOTHO
Banks: NedBank (Lesotho) SSB #:027/06/3925/11
Postbank Amsterdam Seliba Sa Boithuto Bouwfonds # 684 99 27
Standard Bank (Lesotho) SSB Trust # 0140097462501
| Article VII. OFFICE BEARERS
1. OFFICE BEARERS
(a) Patrons The Society may, through its Steering Committee, honour itself and/or confer honour on certain persons by inviting them to become its patrons or sponsors. (b) Officers The officers of the Society shall be a Chairperson, Vice-Chairperson, Secretary, Treasurer, Assistant Secretary, a representative of the learners and a representative of the tutors. (i) The Chairperson, Vice-Chairperson, Secretary, Assistant Secretary and Treasurer be elected by the general meeting of the Society. (ii) The representatives of the learners and tutors will be elected during the general meeting of the Society by the learners and tutors respectively, present at the meeting. (iii) The Organiser(s) and Deputy Organiser(s) will be appointed and dismissed by the Steering Committee. (c) Organisers and other positions (i) Each centre of the Society will have an organiser, who will serve ex-officio on the Steering Committee. (ii) The Society at a General Meeting may create any other positions and determine whether they will participate in the Steering Committee meetings. (iii) The Organiser(s) and any other created positions will be appointed and dismissed by the Steering Committee. (d) Steering Committee (i) Composition There shall be a Steering Committee consisting of the Officers as mentioned in section II above and elected or appointed as indicated. (ii) Meetings The Steering Committee shall meet at least once a quarter. If an Office Bearer is absent from more than two consecutive Steering Committee meetings, s/he may be considered as having resigned from the Steering Committee and Article VIII.3 on vacancies can be applied. (iii) Tasks The Steering Committee shall be responsible for overall running of SSB and for the monitoring of the day-to-day running of the centre(s) by the Organiser and Deputy Organiser. It can also appoint and dismiss support staff. (iv) Indemnification of the members of the Steering Committee. The members of the Steering Committee shall be indemnified from the funds and property of the Society and against all costs, charges, losses, damages and expenses whatsoever which they shall sustain, incur, or be put to, by reason of their respectively accepting office or acting in executive of their duties, powers of discretion, Imposed or given to them by the Regulations unless the same shall happen through lack of good faith or their own willful neglect or default.
2. FUNCTIONS OF THE OFFICE BEARERS
(a) Chairperson The Chairperson shall preside over all meeting and between meetings make decisions on behalf of the Steering Committee in cases of urgent matters. The decisions made on such matters should be approved by the next Steering Committee Meeting. (b) Vice-Chairperson In the absence of the Chairperson, the Vice-Chairperson shall perform all the duties of the Chairperson and such other duties assigned by the Chairperson or the Steering Committee. (c) Secretary Under the general supervision of the Steering Committee the Secretary shall deal with all correspondence of the Society, keep its records and maintain the Membership Roster. In cases of urgent matters where the Steering Committee cannot be easily consulted, the Secretary shall consult the Chairperson. The Secretary, on the Chairperson's directions, shall issue notices convening all meetings of the Society and shall be responsible for keeping minutes of all such meetings and for the preservation of all records of the proceedings of the Society and of the Steering Committee. The Secretary shall be responsible to notify members, when their membership has terminated and / or expired. (d) Assistant Secretary In the absence of the Secretary, the Assistant Secretary shall perform all the duties of the Secretary and such other duties assigned by the Secretary or the Steering Committee. (e) Treasurer The Treasurer shall receive and shall also disburse, under the directives of the Steering Committee, all moneys received and keep in safe custody all vouchers for all moneys. The Treasurer shall keep books of account of all moneys received and paid and shall prepare a Balance Sheet for the General Meeting. The Treasurer shall make all financial records available to the Steering Committee for inspection. S/He shall prepare a Balance Sheet for all meetings of the Steering Committee. The Balance Sheet 'must include for each expense and income category the budget allocation, the amount spent to date and funds remaining to date. (f) Organiser The Organiser does not function as a headmaster or principal, but, under the directives of the Steering Committee, be a facilitator toward the smooth running of the Centre. S/he will specifically be responsible for: (i) (i) Organisation, Induction and Support of the Tutors. S/he is responsible to organise and maintain the network of tutors, so that learners know how and when to find a tutor, when needed. S/he is responsible to explain the difference between the role of a tutor and a teacher and to teach the tutors counseling skills, so that as much as possible the learners can be helped to find themselves the solutions to their problems. (ii) the Setting up and Maintenance of Resources. S/he is responsible to identify and purchase appropriate materials, with the support of Educational Advisers and based on the expressed needs of the learners. A small tuck shop selling pens, paper and other practical materials could also be set up. (iii) the Setting up and Maintenance of Peer Support System. S/ he is responsible to develop and maintain an open, systematic record system of learners and their field of studies, so that they and their tutors can easily find other learners who may be interested to cooperate. (iv) Moneys received and used and transfer to the Treasurer. (g) Representative of the Learners To represent the learners' interests in the Steering Committee and to keep the Organiser informed about the needs and wishes of the Learners. (h) Representatives of the Tutors To represent the tutors' interests in the Steering Committee and to keep the Organiser informed about the needs and wishes of the Tutors. Top of Constitution Previous Page Top of this page Next Page |
